Important Notes to Applicants


Useful Tips for Applying to PolyU


  1. Explore our research programmes and research areas to help you identify your research interest.
  2. Review the admission requirements and read all of the information posted on the Study@PolyU website.
  3. Discuss your proposed research area with the academic department concerned.
  4. Prepare scanned copies of supporting documents (e.g., academic certificates and transcripts of undergraduate and/or postgraduate studies, research proposal) for online application.
  5. Provide your current email address in your online application.
  6. Submit an online application and settle the application fee before the application deadline via eAdmission.
  7. Check your emails regularly and keep up to date with your application status via eAdmission.


Check Application Deadlines



Application Deadlines


Hong Kong PhD Fellowship Scheme






Initial Application to the Research Grants Council of Hong Kong

2 December (HKT 12:00 noon GMT +8 hours)


Application to PolyU

2 December (HKT 11:59 p.m. GMT + 8 hours)


PolyU Research Postgraduate Programmes


31 December



To apply for the Hong Kong PhD Fellowship Scheme (HKPFS) via PolyU, you must quote the reference number allocated by the Research Grants Council (RGC) of Hong Kong.  Before submitting an online application to the University, you should file an initial application to the RGC via the HKPFS Electronic System to obtain a reference number before noon on 2 December (HKT 12:00 noon  GMT +8 hours).  Please note that late applications will not be accepted for consideration for the HKPFS.


The main application deadline for PolyU research postgraduate programmes is 31 December each year.  Due to the very limited quota, you are encouraged to apply as soon as possible to increase your chance of admission.  However, some departments may decide to set their own deadlines to meet their needs.  You are therefore advised to note the various application deadlines shown for the individual research areas in our Research Postgraduate Prospectus on the Study@PolyU website.


Upload Supporting Documents


In addition to uploading scanned copies of the required certificates and transcripts in support of the qualifications and results claimed in your online application, you will need to upload all of the supporting documents specifically required for the programme to which you are applying.  Please refer to the Supporting Documents for Application for details.  Failure to upload the supporting documents may affect your likelihood of admission or prolong the application process.  If these documents are not in English or Chinese, you must provide officially translated documents in English; otherwise, your application may not be considered.  


If you have not yet graduated and cannot provide a final result certificate when submitting your online application, please update the relevant sections of the online application form and upload the document(s) indicating your latest results once they are available.


If you are given an offer or a conditional offer of admission, you will need to ask your university/institution (except for PolyU) and the relevant test provider(s) to send certified copies of your certificate(s), official transcript(s) and score report directly to the University.  Failure to do so or any discrepancies found may lead to the nullification of your admission offer and registration at the University.


Provide Academic References


If you choose to apply for the Hong Kong PhD Fellowship Scheme, you must invite two academics who are familiar with your academic performance and achievements to complete online academic referee reports before the application deadline.  After you have submitted your online application and settled the application fee, a system-generated email invitation will be sent to your referees inviting them to complete an online referee report.  Please provide complete and accurate information on your referees, including their email addresses, in your online application.


If you choose to apply for admission to a research postgraduate programme at PolyU, please refer to the Supporting Documents for Application and check whether the programme that you are interested in require you to provide details of your academic referees to complete the online report before the application deadline.


Confirm Application Submission


After submitting your online application, you will be given a PolyU application number as confirmation that the online application has been submitted.  Please make sure you write down your application number somewhere safe.  You will need it in future correspondence with us.


Once your online application has been submitted, you will not be able to modify the submitted information and documents (except to add any results that were not available when you submitted your online application).  Please proofread your input and uploaded documents thoroughly before submission.  Any errors or incorrect information provided in your online application may cause delays in processing your application or lead to the rejection of your application.  If there is a major error in your online application, please contact the Academic Registry for instructions.



Pay the Application Fee


The application fee for admission to research postgraduate programmes is HK$200.  This fee is non-refundable and non-transferrable.  You must settle the application fee upon submission of your online application.  Otherwise, the application will not be further processed.  You are advised to use Visa or Mastercard to do so.  Please click here to view the details of available payment methods.


Please note that other than the specified application fee, you are not required to pay any additional fees to any persons in connection with your online application.



Check Application Status and Result


Admission offers for the September entry will normally be made between February and May.  You may log in to eAdmission to check your application status (e.g., notification of interview/test and admission offer) at any time.  If you are given an offer or a conditional offer of admission, you will receive an email notification and a Notice of Offer via eAdmission


If you wish to check the progress of your application, you may directly approach the academic department concerned.  Please click here for the contact details of the academic departments concerned.


Accept the Admission Offer


If you are given an offer or a conditional offer of admission, please complete the following procedures to confirm your acceptance:



Accept Admission Offer and Settle Registration Fee


Confirm your acceptance and pay a registration fee of HK$5,000 before the payment deadline specified in the online Notice of Offer via eAdmission.  



Apply for Student Visa (for Non-local Students)


Submit the completed visa application form (ID995A) with all of the required supporting documents to PolyU within 10 working days of the issuance date of the offer or conditional offer of admission.  The guidelines for applying for student visa can be downloaded from the online Notice of Offer.



Send Documents to Verify Your Qualifications


Send official proof of all of the qualifications (except for those obtained from PolyU) claimed in your online application to PolyU for verification.  All official documents must be sent directly by the issuing authorities to PolyU and received before you register at PolyU in August.  Please note that the official documents submitted are all non-returnable.


Official Proof of Qualifications (Undergraduate and Postgraduate Studies)


Arrange for certified copies of degree certificate(s)/diploma(s) and final official transcript(s) to be sent by the issuing authority in a sealed and signed envelope directly to PolyU.  The envelope should be signed and stamped by the Registrar or by an authorised official of your university.  Every final official transcript should include the final grade or classification and date of award.


* Certified copies of degree certificates/diplomas should have original stamps and duly certified by the Registrar or by an authorised official of your university.


Score Report for GMAT, GRE, IELTS or TOEFL


Arrange for your official score report to be sent directly by the test provider to PolyU.



Fulfil Admission Conditions (for Conditional Admission Offer Holder)


Fulfil the conditions that have been applied to your offer.  These may include satisfying academic conditions, providing English language test scores and/or degree results.  To fulfil the conditions of your offer, you must upload the official documentary proof of your final degree results and/or English language test scores and update the final degree results and/or test scores via eAdmission before the deadline specified in the online Notice of Offer.  The sooner you can fulfil your conditions, the better.



Register at PolyU


Complete online programme registration in August for September entry or in early January for January entry and prove your identity (you will need to bring your Hong Kong Identity Card or Passport with a valid and activated student visa or other visa/permit) upon collection of your student card on/before study commencement date.  Please note that you may proceed with your online programme registration once you have fulfilled the conditions for admission and your qualifications have been verified.



Read Student Handbook


All regulations and procedures relating to the study of Doctor of Philosophy and Master of Philosophy degrees are listed in the Research Student Handbook.  Please click here to view and download the Handbook.  It is important for you to read through the Research Student Handbook and make sure you understand the regulations and procedures stipulated by the University.